A “Pre-consultation meeting” is required prior to the submission of any planning application, with the exception of most Committee of Adjustment applications.

These confidential meetings are hosted by the Planning Department with staff from various departments (and agencies, as applicable) who will provide valuable feedback on your proposal and outline what will be required as part of a complete application.

After the meeting, you will receive a summary of the meeting notes which will summarize the feedback from each department. The document will also include a clear list of what is required as part of the complete planning application submission.

What is needed with your pre-consultation request?


  1. Please complete the Pre-consultation Request Form
  2. Site sketch of the proposal – details of what to include in the site sketch are outlined in the Pre-consultation request form
  3. Fee $500

When all of the required information is received, you will be contacted to confirm the date and time of the meeting. Once confirmed, the meeting invitation will be sent with a Microsoft Teams meeting link (there is also a call-in function if joining online is not possible).

Where do I send the request? Please email the Planning Department at [email protected]. You can also call us at (519) 426-5870 ext. 1842 or visit us on the second floor of 185 Robinson Street, Suite 200, Simcoe, Ontario,

If you are mailing your payment, please ensure it is addressed to the attention of the Planning Department and is clearly labelled with the applicable addresses and names for the proposal. Missing information can lead to delays in scheduling your pre-consultation meeting.

The list of what is required for a pre-consultation is summarized below. Once all of the required information is received, you will be scheduled for the next available date. At present, all meetings are taking place online using Microsoft Teams, there is also a call-in function if joining online is not possible.


Following is a list of what is needed to start the pre-consultation process:

  1. Description of the proposal – address (and roll number if possible)

  • What is being proposed and what is your vision?
  •  Location, type of use, rebuild, renovation, etc.
  •  History (what exists today, historical uses)
  • Designation and zoning being proposed
  •  Servicing (how will the development be serviced)
  •  Number of units
  •  Number of parking spaces
  • Phasing, if applicable
  •  Significant features (environmental, heritage, etc.)
  • Approximate # of vehicle trips to and from the site per day
  • How many jobs does the proposal create? Initially, and at full build-out?
  1. Sketch/site plan of the proposal – this does not need to be an engineered drawing; however the more details submitted means improved feedback.

  • Basic concept plan
  •  Building proposed and existing location, including dimensions
  • Entrances, exits, driveways, including dimensions
  • Proposed servicing, if known
  • Parking spaces, including dimensions
  • Snow storage
  • Lighting
  • Garbage enclosures
  • Fencing
  • Existing and proposed landscaping
  1. Fee: $500