"*" indicates required fields
Step 1 of 4
*Food (e.g. BBQ, pre-packaged snacks, botlled water, food vendors, etc.
Required: Haldimand-Norfolk Health Unit Event Organizer Form and Food Provider Form
Each food provider is also required to submit a Business License Application
Required: If you are a non-profit organization you are required to provide notice that you are applying for a Special Occasion Permit (SOP). If you are not registered charity or non-profit organization your (SOP) will require Designation as Event of Municipal Significance. Forms for the above can be found at: Organizing Special Events
Information regarding Special Occasion Permits can be found at AGCO
(Applications can only be submitted electronically to the AGCO)
Required: Noise after 11:00 p.m. may require an exemption from the Noise By-law
By-law Appeals Application Form
If live or recorded music is included in the event activities, the event activities, the Event Organizer is responsible for the SOCAN license fees. SOCAN is the Society of Composers, Authors and Music Publishers of Canada
A Certificate of Insurance in the minimum amount of $2,000,000 including the “Corporation of Norfolk County” as Additional Insured and specifying inclusion of a Cross Liability endorsement and Completed Products and Operations coverage must be submitted at least thirty (30) days prior to the event.
The Applicant/organizer (“Applicant”) of the approved Special Event for which a permit has been applied for, in consideration of receiving such permit and/or for the use of property owned by the County, being either the use of real property or the use of equipment, vehicles or other personal property owned by the County, covenants and agrees that the Corporation of Norfolk County (the ‘County’), its elected officials, officers, employees, servants or agents, shall not be held liable for any injury, loss, expenses or damages, however caused, which the County may Incur, directly or indirectly, resulting from or arising out of the granting of this permission for use of County owned property or from the actual use of such property.
The applicant hereby indemnifies and holds harmless the County, its elected officials, officers, employees, servants or agents (collectively the ‘lndemnitees’) from any and all actions or claims made against any of the lndemnitees, and against all loss, liability, judgements, costs or expenses, of any nature whatsoever, which any lndemnitee may sustain, incur or be put to resulting from or arising out of any act or omission on the part of the Applicant.
The Applicant also acknowledges it has received, reviewed and understood the Special Events Manual and further acknowledges it is provided as information only, is not to be construed as legal advice, and that Norfolk County is not liable for any matter arising whatsoever arising out of the Special Event or consequences of same. The Applicant further confirms that the holding of the Special Event shall also only be undertaken in compliance with all other applicable law or regulation as issued by the federal or provincial government or by the County or other agency having jurisdiction to do so.
The applicant acknowledges that if they are not an incorporated entity the individuals organizing the event may be personally liable for any claims or losses. If appropriate, to reduce the risk of any personal liability, legal advice should be obtained to consider any such risks and, possibly, to take steps to reduce or avoid the risk of personal financial liability before signing this form or undertaking this special event.
This indemnity shall continue to be in full force and effect notwithstanding that the Special Event has been completed.
All vendors must have a fire extinguisher that has been inspected by a qualified person within 12 months and has a tag securely attached
For more information contact:
The organizer/applicant should be satisfied that all vendors have complied with the aforementioned safety requirements. Non-compliance may result in your license being revoked.
By signature, the organizer/applicant certifies that they understand and will comply with the above conditions. Non-compliance may result in your license being revoked.
If you plan to host an event, you must read, sign and date this document.
All events held on municipal property are required to abide by the advice, recommendations, directives and/or regulations established by the following:
By signing this document, you undertake that you will comply with the following:
By signing this document, you also acknowledge the following:
Special Event Conditions for use of County Property