Organizing Special Events
Norfolk County wants to provide its citizens and organizations with a venue for conducting special events and activities on designated County streets, roads, sidewalks, parks, facilities or other municipally owned property.
Special events include, but are not limited to parades, races, walks, block parties and major festivals. When well conceived and planned these celebrations can bring rewarding dividends to the organizers, participants and the community.
No person or organization shall hold or conduct any special event on municipal property or which requires municipal services without first having received a valid Special Event Permit in accordance with Outdoor Special Events Policy CRS-61:
Completed Special Events Application Packages and supporting documents shall be forwarded to:
Coordinator, Special Projects and Customer Services
50 Colborne St. South
Forms can also be emailed to firstname.lastname@example.org
Exemption to Policy
When a proposed event takes place only on designated sports fields and/or faciltiies or when the proposed event would take place only in the picnic shelter (having a maximum of 200 participants), the fields and/or facilities are to be booked directly through the Community Services Department (without processing a Special Events Permit), with the exception of a beer garden event.
Special Events Application Process
Norfolk County recognizes that special events are an important part of life for residents which enhance tourism, culture, recreation, education and provide an economic benefit to businesses in Norfolk County.
Organizers planning on hosting a special event, whether it’s a concert/festival/block party or parade must submit an application to Norfolk County.
Outdoor Special Event Application Package
A new Outdoor Special Event Application has been developed for use, effective 2013:
Outdoor Special Event Resource Manual for Event Organizers
This resource manual is a guideline for special event organizers in planning their activities and identifying and assisting organizers in following the requirements set out by Norfolk County and other organizations such as the Haldimand-Norfolk Health Unit and O.P.P. who may have input in regards to the operations of the event.
Following the requirements of this manual will ensure that all necessary permits and approvals will be in place well before the actual date of your event.
Use this chart to determine deadlines for submission of documents:
Haldimand-Norfolk Health Unit Special Event Packages
If food and/or beverages are served, sold or offered, the Haldimand-Norfolk Health Unit Special Event Application Package must be completed and returned with your package:
Fire Safety Requirements Forms
Organizers and vendors participating in special events are required to complete the attached forms:
If you require a Tent Fire Safety Plan the following form is required to be completed:
The following by-laws govern the activities of these events.
- 2004-60 Public Parks By-Law
- 2009-66 Norfolk County Sign By-Law
- 2008-103 Fireworks By-Law
- 2012-01 Regulating the Setting of Fires By-Law
- 2013-19 – Business Licensing By-Law
- 2010-84 Noise By-Law
By-Law Appeals Application
The mandate of the By-law Appeals Committee is to hear and make decisions regarding applications for appeals to the Noise and Fire Setting By-laws.
An application fee is required for the Exemption to Noise By-law. There is no application fee for an appeal to the By-law which Regulates the Setting of Fires.
- FO-94 – By-law Appeal Application Form to Regulate the Setting of Fires
- FO-96 – Noise Exemption Application Form
Additional Application Forms
- License Application for Peddlers
- License Application for Mobile Food Premises
- License Application for Amusements
- License Application for an Organizer for a Community Festival License
- Pyrotechnic Special Event Approval Form
- Applicaton for a Display Fireworks Event Permit
- TSSA Standards For Amusement Devices
- Electrical Safety Regulations
- PED-01 Film Industry Guidelines
- CSD-11 Municipal Alcohol Policy
- Petting Zoo Report 2009
Application forms and manuals are also available at the following locations:
Customer Service Centres
22 Albert St.
183 Main St.
50 Colborne St. South